3 June 2003

COMHAIRLE NAN EILEAN SIAR

ARTS AND LEISURE COMMITTEE

Minute of Meeting held in the Council Offices, Stornoway, on Tuesday 3 June 2003 at 9.00am.

PRESENT

Mr Malcolm J Graham (Chairman)

Miss Samantha E L Hawkins

Mr John Mackay

Mr Angus Campbell

Mr Alex A MacDonald

Mr Angus McCormack

Mr Norman A Macdonald

Mr Donald I Nicholson

Mr George Lonie

Mr Donald J Macsween

Mr Norman L Macdonald

Mr Angus Macdonald

Mr Keith Dodson

Mr Donald Manford

APOLOGIES

Mr Iain Morrison (Vice-Chairman)

Tribute: Mr Donald I Nicholson

The Chairman, on behalf of the Committee, extended sympathy and condolences to Mr Donald I Nicholson whose father had died recently.

Tribute: Mr Bill Houston

The Chairman, on behalf of the Committee, extended sympathy and condolences to Mr Bill Houston whose wife had died recently.

Tribute: Mr Alasdair Macrae and Mrs Katie M Mackenzie

The Chairman referred to Mr Alasdair Macrae and Mrs Katie M Mackenzie, previous Chair and Vice-Chair of the Committee, and paid tribute to the excellent work they had both undertaken in furthering the work of the Committee and on behalf of the Committee wished them both all the best in the future.

Tribute: Mr Iain Morrison

The Chairman referred to Mr Iain Morrison, Vice-Chairman, and, on behalf of the Committee, congratulated Mr Morrison on his marriage to Annette.

Tribute: Mr David Benson

The Chairman welcomed Mr David Benson, Councillor with Waikato District Council, New Zealand, who was visiting the Comhairle, to the meeting.

MINUTES

Minute of Meeting of 11 March 2003

1

The Minute of Meeting of 11 March 2003 was approved.

Minute of Meeting of 20 May 2003

2

The Minute of Meeting of 20 May 2003 was approved.

CONSTITUTION

Western Isles Island Games Association

AL06.01

3

The Director for Sustainable Communities submitted a Report regarding elected member representation on the Western Isles Island Games Association Executive Committee.

It was agreed to recommend that the Chairman be appointed as a member of the Western Isles Island Games Executive Committee.

NLSC Re-Development Member/Officer Working Group

AL01.15

4

The Director for Sustainable Communities submitted a Report regarding elected member representation for the new Facility Member/Officer Working Group.

It was agreed to recommend that Mr Norman L Macdonald, Mr George Lonie, Mr Norman A Macdonald and the Local Member be appointed as members of the NLSC Re-Development Member/Officer Working Group.

FINANCE

Capital Expenditure Outturn: 2002/03

5

With reference to item 2 of the Minute of Meeting of 4 February 2003 the Director of Finance submitted a Report detailing the Non-Housing Capital Expenditure for the period 1 April 2002 - 31 March 2003.

It was agreed to recommend that the final Capital Expenditure to 31 March 2003 be noted and to recommend approval of the Slippage & Acceleration to/from the 2003/04 Initial Committed Programme to the Approved Programme for 2003/04, insofar as the Committee's interest was concerned.

Revenue Expenditure Outturn: 2002/03

6

With reference to item 3 of the Minute of Meeting of 4 February 2003 the Director of Finance submitted a Report detailing the revenue expenditure incurred during the period 1 April 2002 - 31 March 2003 for the Comhairle's services.

It was agreed to recommend approval of the recommendations detailed in the Report by the Director of Finance concerning Revenue Expenditure Out-Turn 2002/03, insofar as the Committee's interest was concerned.

BUILDINGS

Programme and Progress

PR33.01.12

7

With reference to item 2 of the Minute of Meeting of 11 March 2003 the Director of Technical Services submitted a report detailing the capital works programme and progress in relation to Arts and Leisure properties.

It was agreed to recommend that:

(1) the Report be noted;

(2) the Director for Sustainable Communities submit a Report on progress made with the Lews Castle Project, and;

(3) the Director for Sustainable Communities submit a Report on support for play areas.

It was agreed that the public, including the press, be excluded from the meeting during consideration of the following item on the grounds that exempt information as defined in Paragraph 6 Schedule 7A of the Local Government (Scotland) Act 1973 would be disclosed, namely, information relating to the financial or business affairs of any particular person (other than the Comhairle).

Mr Angus McCormack declared an interest in the following Item.

An Lanntair Project (Progress Update)

AL05.02.29

8

With reference to item 13 of the Minute of Meeting of 28 May 2003 the Director for Sustainable Communities submitted a Report giving details on progress with the An Lanntair Project.

It was agreed to recommend that:

(1) the Report be noted; and

(2) An Lanntair be invited to make a presentation to the Committee on the An Lanntair Building Project and its future use.

SPORT

Highland Institute of Sport

AL06.01

9

The Director for Sustainable Communities submitted a Report informing the members of an invitation from the Highland Institute of Sport to obtain membership.

It was agreed to recommend that:

(1) the invitation to obtain membership of the Highland Institute of Sport be accepted; and

(2) the Principal Officer for Sport and Health represent the Comhairle on the Highland Institute Executive Committee.

COMMUNITY DEVELOPMENT

Cultural Co-ordinators Project (Pilot Programme)

AL05

10

With reference to item 11 of the Minute of Meeting of 28 May 2002 the Director for Sustainable Communities submitted a Report updating Members on progress with the Cultural Co-ordinators Project funding.

It was agreed to recommend that the successful funding bid to the Scottish Arts Council for the four part time cultural co-ordinators and progress on the establishment of post procedures be noted.

MUSEUMS

"Links": Partnership for Change: Strategic Change Award for Museums

AL09.01

11

With reference to item 12 of the Minute of Meeting of 4 February 2003 the Director for Sustainable Communities submitted a Report regarding the Museum's successful application to the Scottish Museums Council's Strategic Change Fund and the amount of grant awarded for its project, "Links": Partnership for Change.

It was agreed to recommend that the Report be noted.

PERFORMANCE REVIEW

Reports Outstanding: Progress

PR33.01.12

12

With reference to item 10 of the Minute of Meeting of 11 March 2003 the Director of Corporate Services submitted a Report concerning Reports outstanding arising from decisions of the Arts and Leisure Committee.

It was agreed to recommend that the Report be noted.

PRESENT	Mr Malcolm J Graham (Chairman)
	Miss Samantha E L Hawkins
	Mr John Mackay	Mr Angus Campbell
	Mr Alex A MacDonald	Mr Angus McCormack
	Mr Norman A Macdonald	Mr Donald I Nicholson
	Mr George Lonie	Mr Donald J Macsween
	Mr Norman L Macdonald	Mr Angus Macdonald
	Mr Keith Dodson	Mr Donald Manford

APOLOGIES	Mr Iain Morrison (Vice-Chairman)

Tribute: Mr Donald I Nicholson		The Chairman, on behalf of the Committee, extended sympathy and condolences to Mr Donald I Nicholson whose father had died recently.
Tribute: Mr Bill Houston		The Chairman, on behalf of the Committee, extended sympathy and condolences to Mr Bill Houston whose wife had died recently.
Tribute: Mr Alasdair Macrae and Mrs Katie M Mackenzie		The Chairman referred to Mr Alasdair Macrae and Mrs Katie M Mackenzie, previous Chair and Vice-Chair of the Committee, and paid tribute to the excellent work they had both undertaken in furthering the work of the Committee and on behalf of the Committee wished them both all the best in the future.
Tribute: Mr Iain Morrison		The Chairman referred to Mr Iain Morrison, Vice-Chairman, and, on behalf of the Committee, congratulated Mr Morrison on his marriage to Annette.
Tribute: Mr David Benson		The Chairman welcomed Mr David Benson, Councillor with Waikato District Council, New Zealand, who was visiting the Comhairle, to the meeting.
		MINUTES
Minute of Meeting of 11 March 2003	1	The Minute of Meeting of 11 March 2003 was approved.
Minute of Meeting of 20 May 2003	2	The Minute of Meeting of 20 May 2003 was approved.
		CONSTITUTION
Western Isles Island Games Association AL06.01	3	The Director for Sustainable Communities submitted a Report regarding elected member representation on the Western Isles Island Games Association Executive Committee. It was agreed to recommend that the Chairman be appointed as a member of the Western Isles Island Games Executive Committee.
NLSC Re-Development Member/Officer Working Group AL01.15	4	The Director for Sustainable Communities submitted a Report regarding elected member representation for the new Facility Member/Officer Working Group. It was agreed to recommend that Mr Norman L Macdonald, Mr George Lonie, Mr Norman A Macdonald and the Local Member be appointed as members of the NLSC Re-Development Member/Officer Working Group.
		FINANCE
Capital Expenditure Outturn: 2002/03	5	With reference to item 2 of the Minute of Meeting of 4 February 2003 the Director of Finance submitted a Report detailing the Non-Housing Capital Expenditure for the period 1 April 2002 - 31 March 2003. It was agreed to recommend that the final Capital Expenditure to 31 March 2003 be noted and to recommend approval of the Slippage & Acceleration to/from the 2003/04 Initial Committed Programme to the Approved Programme for 2003/04, insofar as the Committee's interest was concerned.
Revenue Expenditure Outturn: 2002/03	6	With reference to item 3 of the Minute of Meeting of 4 February 2003 the Director of Finance submitted a Report detailing the revenue expenditure incurred during the period 1 April 2002 - 31 March 2003 for the Comhairle's services. It was agreed to recommend approval of the recommendations detailed in the Report by the Director of Finance concerning Revenue Expenditure Out-Turn 2002/03, insofar as the Committee's interest was concerned.
		BUILDINGS
Programme and Progress PR33.01.12	7	With reference to item 2 of the Minute of Meeting of 11 March 2003 the Director of Technical Services submitted a report detailing the capital works programme and progress in relation to Arts and Leisure properties. It was agreed to recommend that: (1) the Report be noted; (2) the Director for Sustainable Communities submit a Report on progress made with the Lews Castle Project, and; (3) the Director for Sustainable Communities submit a Report on support for play areas.
		It was agreed that the public, including the press, be excluded from the meeting during consideration of the following item on the grounds that exempt information as defined in Paragraph 6 Schedule 7A of the Local Government (Scotland) Act 1973 would be disclosed, namely, information relating to the financial or business affairs of any particular person (other than the Comhairle).
		Mr Angus McCormack declared an interest in the following Item.
An Lanntair Project (Progress Update) AL05.02.29	8	With reference to item 13 of the Minute of Meeting of 28 May 2003 the Director for Sustainable Communities submitted a Report giving details on progress with the An Lanntair Project. It was agreed to recommend that: (1) the Report be noted; and (2) An Lanntair be invited to make a presentation to the Committee on the An Lanntair Building Project and its future use.
		SPORT
Highland Institute of Sport AL06.01	9	The Director for Sustainable Communities submitted a Report informing the members of an invitation from the Highland Institute of Sport to obtain membership. It was agreed to recommend that: (1) the invitation to obtain membership of the Highland Institute of Sport be accepted; and (2) the Principal Officer for Sport and Health represent the Comhairle on the Highland Institute Executive Committee.
		COMMUNITY DEVELOPMENT
Cultural Co-ordinators Project (Pilot Programme) AL05	10	With reference to item 11 of the Minute of Meeting of 28 May 2002 the Director for Sustainable Communities submitted a Report updating Members on progress with the Cultural Co-ordinators Project funding. It was agreed to recommend that the successful funding bid to the Scottish Arts Council for the four part time cultural co-ordinators and progress on the establishment of post procedures be noted.
		MUSEUMS
"Links": Partnership for Change: Strategic Change Award for Museums AL09.01	11	With reference to item 12 of the Minute of Meeting of 4 February 2003 the Director for Sustainable Communities submitted a Report regarding the Museum's successful application to the Scottish Museums Council's Strategic Change Fund and the amount of grant awarded for its project, "Links": Partnership for Change. It was agreed to recommend that the Report be noted.
		PERFORMANCE REVIEW
Reports Outstanding: Progress PR33.01.12	12	With reference to item 10 of the Minute of Meeting of 11 March 2003 the Director of Corporate Services submitted a Report concerning Reports outstanding arising from decisions of the Arts and Leisure Committee. It was agreed to recommend that the Report be noted.