Tribute: Taigh Chearsabhagh Trust
C41.04
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The Chairman intimated that Taigh Chearsabhagh Trust had gained a National Community Enterprise Award for community buildings and, on behalf of the Committee, extended congratulations to the Trust for this Award.
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MINUTES
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Arts and Leisure
C02.13
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71*
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The Minute of Meeting of 4 October 1994 was approved.
With reference to item 70 of the Minute it was agreed to recommend that the Director of Administration and Legal Services be authorised to arrange Meetings with representatives of interested bodies within Highland Region to discuss arrangements for joint promotional and marketing activities and other aspects of cultural tourism of mutual interest.
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FINANCE
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Revenue Expenditure: Progress Report
AL03.03.01
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72*
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With reference to Item 36 of the Minute of Meeting of 30 August 1994, the Director of Finance submitted:
(1) a Report detailing the Income and Revenue expenditure incurred in respect of Arts and Leisure Services during the period 1 April to 30 September 1994. The Report compared such income and expenditure with the provision made in the Revenue Estimates of Income and Expenditure for Arts and Leisure for 1994/95; and
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(2) a Report concerning the half-yearly review of expenditure for 1994/95. The Report set out details of the planned budget for the 1994/95 Financial Year, expenditure for the period ended 30 September 1994 and the proposed revised budget for the current financial year. Details of the variances arising between the current and revised budgets for 1994/95 were appended to the Report.
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It was agreed:
(1) to note the Revenue Expenditure Progress Report; and
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(2) to recommend approval of the revised Revenue Estimates for 1994/95 for Arts and Leisure Services, subject to detailed consideration by the Policy and Resources Committee.
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Capital Expenditure: Progress Report
AL03.02.01
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73
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With reference to Item 37 of the Minute of Meeting of 30 August 1994, the Director of Finance submitted a Report concerning the programmes of Capital Expenditure for Education and General Services for 1994/95. The Report detailed the actual expenditure incurred to 30 June 1994 and the estimated expenditure to 31 March 1995 in each programme.
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It was agreed to note the Report, for the Committee's interest.
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Arts and Leisure Services: Desirable Growth 1995/96
AL03.03
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74*
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The Director of Education and Leisure Services submitted a Report setting out initial proposals for growth within the Arts and Leisure Services budget for 1995/96. The Report identified various areas of need and set out comments on each aspect of the service. Details of the proposals were appended to the Report and categorised as being essential, high, medium or low. It was indicated that those items identified as essential would be incorporated within the base budget for 1995/96.
It was agreed to recommend approval of the desirable growth items for consideration in the Revenue Estimates for Arts and Leisure for 1995/96 in the priorities detailed in the Report by the Director of Education and Leisure Services, subject to the inclusion of a further sum of £10,000 under Community Education for an additional Community Education Officer, categorised as a high priority.
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Property Maintenance Requirements 1995/96: Non-Housing Properties
AL03.03
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75*
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The Director of Technical Services submitted a Report concerning the Property Maintenance requirements for the Council's Non-Housing property. The Report contained details of the insured value of the Council's property portfolio. It was indicated that the British Institute of Maintenance Management had recommended an allowance of between two and three percent of the value of a property as a guide to a normal allowance for maintenance budgets. The Annual Budgets for repairs and maintenance for the financial years 1991/92 to 1994/95 in respect of expenditure in each year was detailed and it was noted that budgeted figures fell short of the recommended levels. It was proposed that a policy be adopted that provision be made for the repair and maintenance of Council properties at a minimum level of 2% of the insured value of the property with a further revision to the 3% level in future years.
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It was agreed to recommend that:
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(1) the Council adopt, on a phased basis with effect from the 1995/96 Financial Year, a policy of making provision for the repair and maintenance of the Council's properties at a minimum level of 2% of the insured value of the property; and
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(2) consideration be given to reviewing the Council's property portfolio with a view to disposing of any land or properties surplus to the Council's requirements.
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Grounds Maintenance Requirements 1995/96
AL03.03
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76*
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The Director of Technical Services submitted a Report concerning the Grounds Maintenance requirements for the Council's properties in the 1995/96 Financial Year. It was indicated that the total budget provision for grounds maintenance in 1994/95 fell short of the contract requirements, taking account of index linked inflation and sites brought on stream. As a result, work to the value of £49,390 had been omitted from 1994/95. It was stated that, taking account of the basic contract amount, the contractual index linked fluctuations and legally committed growth, the provision required in the 1995/96 Revenue Estimates for Arts and Leisure in respect of grounds maintenance to cover contract requirements was £282,576. In addition, the sum of £81,677 had been identified as desirable growth to maintain properties currently not included within the contract.
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It was agreed to recommend that consideration be given in the preparation of the 1995/96 Revenue Estimates for Arts and Leisure to making additional provision for grounds maintenance requirements as set out in the Report by the Director of Technical Services.
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Repairs and Maintenance (Revenue) Programme 1994/95
AL03.03.02
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77
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With reference to Item 40 of the Minute of Meeting of 30 August 1994, the Director of Technical Services submitted a Report concerning the Repairs and Maintenance (Revenue) Programme for 1994/95 in respect of Arts and Leisure properties. The Report detailed the approved expenditure for 1994/95 and the total expenditure committed and expended as at 30 September 1994.
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It was agreed to note the Report.
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LAND AND BUILDINGS
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Capital Works Programme and Progress
AL03.02.01
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78
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With reference to Item 39 of the Minute of Meeting of 30 August 1994, the Director of Technical Services submitted the Capital Works Programme and Progress Report for Arts and Leisure properties.
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It was agreed to note the Report.
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Nicolson Lewis Sports Centre: Health Suite: Tendering
AL02.01.01
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79*
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With reference to Item 26 of the Minute of Meeting of 14 June 1994, the Director of Administration and Legal Services submitted a Report concerning the tendering for the Health Suite at the Nicolson Lewis Sports Centre. It was indicated that, during the process of finalising the tender documents, it had become clear that there was a limited number of companies able to supply the appropriate specialised equipment. In view of this, tenders had been sought from the following companies:
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American Fitness Company Limited, Dunlop
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Shapemaster Limited, Huddersfield
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Technogym UK Limited, Retford
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It was stated that the Council's Contract Regulations required that tenders be sought, either on the basis of open advertisement or from suppliers drawn from a list previously approved by the Council. It was noted that it would not have been appropriate to proceed to tender on the basis of open advertisement in this case, in view of the specialised nature of the equipment required for the Health and Fitness Suite.
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It was agreed to recommend homologation of the action of the Director of Administration and Legal Services in issuing tender documents for the Nicolson Lewis Sports Centre Health Suite to the companies named as the specialist suppliers of the type of equipment required on the basis that the equipment was of a specialised nature and could not be obtained by observing the Council's normal tendering procedures.
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Leisure Provision: Availability of Sports Facilities in the Western Isles
AL06.02.01
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80
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SPORTS AND RECREATION
With reference to Item 38 of the Minute of Meeting of 30 August 1994, the Director of Education and Leisure Services submitted a Report concerning the availability of permanent playing fields and golf courses in the Western Isles. Details of the playing fields and golf courses in the Western Isles were appended to the Report, together with the condition and usage of each facility. It was noted that a number of facilities were heavily used which had resulted in damage to playing surfaces. It was suggested that there appeared to be a potential for the golf courses to be linked to courses on neighbouring islands to create a Hebridean Golf Trail for tourists. It was stated that there had always been relatively free access to outdoor facilities. It was indicated that there was a number of limitations, particularly in the size of sports fields and extending the fields to provide supplementary space to permit the rotation of playing surfaces or the introduction of sports other than football, such as rugby, shinty or athletics would be difficult and expensive. It was suggested that, in future planning, consideration should be given to the creation of multi-functional sports fields and the development of all-weather play areas in order to improve the availability of sports facilities throughout the year.
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It was agreed to note the Report.
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Scottish Campaign for Public Angling: Application for Financial Assistance
AL06.02
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81
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The Director of Education and Leisure Services submitted a Report concerning an application for financial assistance from the Scottish Campaign for Public Angling. The Report contained comments on the application.
It was agreed that a revenue grant of £100 be awarded to the Scottish Campaign for Public Angling.
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STAFFING
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Nicolson Lewis Sports Centre: Establishment of Part-time post at the Cafeteria
AL02.01.07
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82*
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With reference to item 61 of the Minute of Meeting of 4 October 1994, the Director of Education and Leisure Services submitted a Report setting out proposals to establish a part-time post at the Nicolson Lewis Sports Centre to operate the cafeteria. It was indicated that the cafeteria had been operated by the Sports Centre staff on an ad-hoc basis over the summer. It was stated that the operation had been successful and it was proposed to establish a part-time post of cafeteria assistant on the basis of a twelve month fixed term contract. It was indicated that the hours for the post would be twelve hours per week during term time and up to 35 hours per week during holiday periods or when special events took place at the Sports Centre.
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It was agreed to recommend that a part-time post of cafeteria assistant be established at the Nicolson Lewis Sports Centre on the basis of a twelve month fixed term contract.
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ARTS AND TOURISM
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Cultural Tourism Initiatives: A Study Visit to Eire
AL10.01.07
PR13.07.01
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83*
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The Director of Administration and Legal Services submitted a Report concerning a Study Visit to Eire by representatives of the Education and Leisure Services and Administration and Legal Services Departments in October 1994. It was indicated that the visit had been funded mainly by the British Council under their Educational Visits Programme and had been organised with a view to meeting representatives of relevant interests to examine the scope for joint initiatives in fields of education through Irish, the arts, cultural tourism and the Gaelic language. The programme of visits for the week was outlined in the Report. The Report contained a summary of the outcome of the visits, together with a statement of initiatives suggested for further consideration by the Council.
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It was agreed to recommend that:
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(1) Officers be authorised to submit further detailed reports to the relevant Committees on the implementation of the initiatives detailed in the Report by the Director of Administration and Legal Services; and
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(2) consideration be given to the inclusion of an initial budget in the Arts and Leisure Revenue Estimates for 1995/96 in the sum of £15,000 to fund some of the joint initiatives to be promoted in the next financial year.
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Revenue Assistance to An Lanntair Limited 1995/96
AL05.02.29
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84
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With reference to item 63 of the Minute of Meeting of 4 October 1994, a letter dated 31 October 1994 from the Director of An Lanntair Limited was submitted. The letter concerned the company's applications for financial assistance in 1995/96 and contained a request that a Director give a short presentation to the Arts and Leisure Committee in support of the applications.
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It was agreed that Mr Roddy Murray, Director, An Lanntair Ltd, be invited to give a short presentation to the next meeting of the Committee.
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