AL9501

ARTS AND LEISURE COMMITTEE

Minute of Meeting held in the Council Offices, Stornoway, on Tuesday 31 January 1995 at 9.00 am

PRESENT

Mr Donald Macleod (Chairman)

Mr Alasdair G Macrae (Vice-Chairman)

Mr Donald I Nicholson

Mrs Katie M Mackenzie

Mr Callum I Macmillan

Mr Roderick Macdonald

Mr Donald M Mackay

Mr Alasdair Nicholson

Mr Kenneth Mackay

Mr Donald Murray

Mrs Mary Bremner

Mr George Lonie

Welcome:

Mr David Hewitt

C41.06

The Chairman extended a welcome to Mr David Hewitt, a student from Northern College, Dundee, on placement with the Community Education Service.

Tribute:

Mr Ian Stephen

C41.04

The Chairman intimated that Mr Ian Stephen, Stornoway, had gained the first Christian Salvesen RLS Memorial Award for his poetry and, on behalf of the Committee, extended congratulations to Mr Stephen on his achievement.

Tribute: Sgoth Niseach Project

C41.04

The Chairman referred to the recent successful project to build and launch the Sgoth Niseach and, on behalf of the Committee, extended congratulations to all those who had been involved in the Project.

Welcome: Mr Roddy Murray and Mr Ken Kennedy

C41.04

The Chairman welcomed Mr Roddy Murray and Mr Ken Kennedy, respectively Director and Chairman of An Lanntair, to the Meeting.

Tribute: Point Football Club

C41.04

The Chairman intimated that Point Football Club had won the Highland Amateur League Cup and, on behalf of the Committee, extended congratulations to the Club on this achievement.

MINUTES

Arts and Leisure

C02.13

1

The Minute of Meeting of 15 November 1994 was approved.

Gaelic Development Joint Liaison Committee

PR13.05.09

2

The Minutes of Meetings of the Gaelic Development Joint Liaison Committee of 19 September, 31 October and 20 December 1994 were noted, for the Committee's interest.

Youth Work Liaison Committee

AL01.03

3

The Minute of Meeting of the Youth Work Liaison Committee of 17 November 1994 was noted.

MUSEUMS AND GALLERIES

An Lanntair

AL05.02.29

4

The Chairman invited into the Meeting Mr Ken Kennedy, Chairman, An Lanntair, and Mr Roddy Murray, Director, An Lanntair.

Mr Kennedy outlined the history of An Lanntair since it was established in March 1985, setting out the development of the Gallery and its associated facilities. He indicated that the Gallery had been one of the most successful of its size in Scotland. Mr Kennedy referred to the feasibility Study sponsored by An Lanntair and the Council, into the provision of cultural facilities in Stornoway and indicated that the Study Report would be published in the near future. He expressed the hope that the outcome of the Study would result in action which would alleviate problems for future development of the An Lanntair Gallery. In conclusion, Mr Kennedy, on behalf of the Board of An Lanntair, thanked the Council for its support of the Gallery over the past ten years.

Mr Murray gave details of An Lanntair's proposed 10th Anniversary Exhibition "Calanais". He stated that the theme of the project would be the Callanish Stones and would include an exhibition, publication of a catalogue and specially commissioned music. The Exhibition would tour from Stornoway to major galleries in Scotland and to the Festival Interceltique de Lorient in Brittany, France's largest Arts Festival. Mr Murray referred to the costs of the Project and the application for financial assistance which had previously been considered by the Council, and expressed the hope that the Council would be able to support the exhibition and, in particular, the proposed tour to France.

Following the presentations, the opportunity was afforded to Members to ask questions of Mr Kennedy and Mr Murray.

The Chairman thanked Mr Kennedy and Mr Murray for their presentations.

FINANCE

Revenue Expenditure 1994/95

PR110.08.11

5*

With reference to Item 108 of the Minute of Meeting of 15 November 1994 the following were submitted:

(1) Report by the Director of Finance detailing the Income and Revenue Expenditure incurred in respect of Arts and Leisure during the period 1 April to 31 December 1994. The Report compared such Income and Expenditure with the provision made in the Revenue Estimates of Income and Expenditure for Arts and Leisure for 1994/95; and

(2) Report by the Chief Executive setting out proposed reductions in expenditure in respect of the Arts and Leisure Service in order to ensure that the Council was not in deficit at 31 March 1995.

It was agreed:

(1) to note the Report by the Director of Finance; and

(2) to recommend the reductions in expenditure for 1994/95 of £8,000 in the Revenue Estimates of Income and Expenditure for Arts and Leisure as detailed in Appendix A to the Report and the homologation, insofar as was necessary, of the action taken to implement these reductions in expenditure.

Capital Expenditure: Progress Report

AL03.02.01

6

With reference to Item 109 of the Minute of Meeting of 15 November 1994, the Director of Finance submitted a Report concerning the Programmes of Capital Expenditure for General Services for 1994/95. The Report detailed the actual expenditure incurred to 31 December 1994 and the estimated expenditure to 31 March 1995 in each programme.

It was agreed to note the Report, for the Committee's interest.

Draft Revenue Budget 1995/96

PR110.03.21

7

The Chief Executive submitted a Report concerning the Revenue Budget for 1995/96 and working within cash planning limits. The Report detailed the factors considered by the Finance Sub-Committee when it recommended a reduction in the draft Revenue Budgets for 1995/96 of £1.701m to contain the total expenditure of the Council in 1995/96 within the cash planning limit detailed in the Appendix to the Report. This resulted in a reduction of £278,000 for the Arts and Leisure Revenue Estimates. It was further indicated in the Report that it was proposed to hold an extra Meeting of the Committee before the setting of the Council Tax to enable the reductions in expenditure and any growth items to be considered in detail.

It was agreed to note:

(i) the publication of the first draft of the 1995/95 Draft Revenue Estimates;

(ii) that the Committee will be required to identify savings up to the allocation figure detailed from within the Draft Revenue Estimates;

(iii) that the Committee will be required to consider the extent to which growth proposals should also be accommodated provided that further compensating reductions are made from the Committee's budgets to keep within cash planning limits;

(iv) the role of the Finance Sub-Committee in taking stock of the recommendations of the Service Committees to ensure that all budgetary movements accord with overall cash planning limits, and;

(v) that there will be an extra meeting of the Committee in late February or early March 1995, on dates to be determined by the Director of Administration and Legal Services, to consider the budget reductions and growth in detail within the overall cash planning limit for the Committee

Minor Works Grants to Voluntary Organisations

AL03.04

8*

The Director of Administration and Legal Services submitted a Report concerning applications for Financial Assistance from the following Organisations:

Harris Golf Club

Carloway Community Association

Tong Recreation Ground Property Trust

Scout and Guide Hall Committee

Details of each application and the Project involved were outlined in the Report.

It was agreed to recommend that Revenue Grants be offered as follows:

Organisation	1994/95	1995/96
Harris Golf Club	£6,000
Carloway Community Association	£3,412
Tong Recreation Land and Property Trust	£3,084
Scout and Guide Hall Committee	£3,700	£2,300
TOTAL	£16,196	£2,300

Scheme of Capital Grants

AL03.01.05 &

AL03.01.44

9*

With reference to Item 56 of Minute of Meeting of 4 October 1994, the Director of Administration and Legal Services submitted a Report concerning applications for Financial Assistance under the Scheme of Capital Grants to local Voluntary Organisations from the following bodies:

Commun Eachdraidh Bharraidh agus Bhatarsaidh

Vatersay Community Association

Details of each project were outlined in the Report. It was indicated that the project by Comunn Eachdraidh Bharraidh agus Bhatarsaidh to erect a Community and Heritage Centre adjacent to Castlebay School would be the subject of an application for Objective 1 Funding. It was stated that the Scottish Office Education Department had indicated that they proposed to allocate £100,000 towards Capital Grant Projects in the Western Isles. It was suggested that provision of £50,000 be made in the Council's Programme of Capital Expenditure for 1995/96 in respect of matching funding for Capital Grant Projects.

It was agreed to recommend that:

(1)

(1) the Barra Community and Heritage Centre and Vatersay Hall be approved for grant assistance under the Scheme of Capital Grants for Local Voluntary Organisations;

(2) provision of £50,000 be made in the Education Programme of Capital Expenditure for 1995/96 in respect of Capital Grant Projects;

(3) £25,000 be committed to the Barra Community and Heritage Centre Project; and

(4) £25,000 be allocated in the first instance to the Vatersay Hall Project with provision of a sum of £25,000 in the 1996/97 Financial Year to enable the completion of the Project, subject to the Project being able to proceed in the 1995/96 Financial Year.

Applications for Financial Assistance

10*

The Director of Education and Leisure Services submitted Reports detailing applications for Financial Assistance from a number of Organisations and commenting on each application.

It was agreed to recommend that Revenue Grants be awarded as follows:

Recipient

Purpose

Grant

Budget

Taigh Chearsabhagh Trust

(AL09.02.12)

Operating Costs of Centre in Lochmaddy

Guarantee against loss of up to £3,000 (1994/95 Financial Year)

Other Leisure Provision

Lewis & Harris Sports Festival 1995

(AL06.01.23)

Support of 1995 Festival

Revenue Grant of £2,000 plus free use of the Nicolson-Lewis Sports Centre between 14 March and 1 April 1995

Other Leisure Provision (Sports and Games)

It was further agreed to recommend that provision for further assistance to Taigh Chearsabhagh Trust be considered in the context of the preparation of the Revenue Estimates for Arts and Leisure for 1996/97.

LAND AND BUILDINGS

Capital Works Programme and Progress

AL03.02.01

11

With reference to Item 78 of the Minute of Meeting of 15 November 1994, the Director of Technical Services submitted the Capital Works Programme and Progress Report for Arts and Leisure Properties.

It was agreed to note the Report.

Repairs and Maintenance (Revenue) Programme 1994/95

AL03.03.02

12

With reference to Item 77 of the Minute of Meeting of 15 November 1994, the Director of Technical Services submitted a Report concerning the Repairs and Maintenance (Revenue) Programme for 1994/95 in respect of Arts and Leisure Properties. The Report detailed the approved expenditure for 1994/95 and the total expenditure committed and expended as at 31 December 1994.

It was agreed to note the Report.

Future Developments of the Nicolson-Lewis Sports Centre

AL02.01

13

The Director of Education and Leisure Services submitted a Report outlining possible future developments within the Nicolson Lewis Sports Centre to increase and improve the leisure facilities available to both school pupils and the general public. It was indicated that a survey had been undertaken seeking the views of the public, and the results of the survey were set out in the Report. The additional facilities identified in the survey were:

Steam Room

Soft Play Area

Spa Pool

Giant Slide

Additional Area

Trainer Pool

It was indicated that the Steam Room, Soft Play Area, Spa Pool and Giant Slide could be incorporated within the existing building, involving a reorganisation of space within the Sports Centre Complex, depending on the facility concerned. It was suggested that the Steam Room and Soft Play Area could generate additional income at the Sports Centre, through the encouragement of use of existing facilities within the building and that these facilities, and the spa pool could generate sufficient income to repay their installation costs within a twelve month period. It was proposed that further Reports be submitted on the developments identified, and the Committee was asked to identify the order of priority to be adopted.

It was agreed that Reports on the future development of the Nicolson-Lewis Sports Centre be submitted in the order identified in the Report by the Director of Education and Leisure Services.

It was further agreed that a comprehensive Report be submitted to a future Meeting of the Committee setting out a strategy for the development of existing and proposed facilities at the Nicolson Lewis Sport Centre.

Availability of Sports Facilities in the Western Isles

AL06.02.01

14

With reference to Item 80 of the Minute of Meeting of 15 November 1994, the Director of Education and Leisure Services submitted a Report concerning the availability of Sports Centres and Halls in the Western Isles. Details on the Sports Centres and Halls in the Western Isles were appended to the Report, together with an outline of the condition, usage and suitability of each facility. It was noted that many of these facilities had been constructed by local voluntary organisations with assistance from the local Capital Grants Scheme operated in partnership with the Council by the Scottish Office Education Department. Other facilities had been provided with assistance from organisations such as the Scottish Sports Council, the Football Trust and the Foundation for Sports and the Arts. These two sources of funds were separate and distinct, with the Scottish Office Education Department provision being for social facilities and the other for sports facilities. As a result, village halls supported under the Local Capital Grants Scheme had tended to cater for small-scale activities and were not designed for use for team games. It was indicated that it was likely that fewer new community centres would be constructed and the demand from the voluntary sector could switch to the upgrading of existing buildings to make them more suitable for a wider range of local sporting and social needs. It was noted that access to indoor sports facilities was relatively easy, but in some areas the distance factor was detrimental to sport development, if suitable facilities were not close at hand. In common with outdoor facilities, changing-rooms and showers were not generally available at community centres and village or church halls. It was noted that there were areas where school halls and community buildings existed side by side and it was suggested that for the future there should be detailed examination of the relationship between school premises and community-owned premises when considering such developments. It was concluded that the majority of local community halls in the Western Isles did not appear initially to be suitable for the present-day range of indoor sports and games, many of the buildings, including both school and community premises, could not be available for modern sports and games by virtue of their design and it was essential that the Scottish Office Education Department continued its Local Capital Grants Scheme for Community Centres after the re-organisation of Local Government.

It was agreed to note the Report.

It was further agreed that a Report be submitted to the relevant Committees concerning the provision of community facilities adjacent to Sandwickhill Primary School.

Sports Facilities in North Uist

AL06.02.01

15*

The Director of Education and Leisure Services submitted a Report concerning the possible upgrading and enhancement of the Sports Facilities in the North Uist Area. It was noted that there was an existing playing field in Lochmaddy. The playing field had a severe incline and it was estimated that upgrading the field, including draining and levelling, would cost £50,000. It was suggested that the most cost-effective way of providing a Sports Centre would be to link it with a local school. It was indicated that Paible School already had a trainer pool and all other facilities. It was noted that a Survey would be required to establish the level of demand and the facilities required, together with an audit of the current facilities available at Paible School in order to establish what enhancement might be necessary to serve the local demand. Potential partnership funding bodies were identified in the Report for any provision of a Sports Complex in North Uist. The Committee was asked to determine the matter.

It was agreed to recommend that the provision of a Sports Complex at Paible School, North Uist, be investigated.

Play Areas: Amenity Improvements

AL06.02

16*

The Director of Education and Leisure Services submitted a Report proposing improvements at specific play areas. The Report detailed the various projects and indicated that the Director of Environmental Services had confirmed that there was sufficient funding available to meet the costs of these projects within the current Block B Capital Expenditure.

It was agreed to recommend approval of expenditure on the projects detailed below on the basis of capital funding being made available from Block B 1994/95 and within the estimated costs.

Breasclete - £23,000

Upper Bayble - £2,700

Newton, Stornoway - £2,600

Keose, Lochs - £2,600

MacQueen Street, Tarbert - £23,820

Uig - £18,500

Laxdale/Marybank - £30,000

COMMUNITY EDUCATION

Community Development: Western Isles LEADER Programme

AL09.02

17*

The Director of Education and Leisure Services submitted a Report concerning a request from the Western Isles, Skye and Lochalsh LEADER Programme for the provision of payroll services for three local community animators to be appointed in the Western Isles.

It was agreed to recommend that the Council provide payroll services to the Western Isles, Skye and Lochalsh LEADER Programme for the remuneration of three community hall animators to be appointed in the Western Isles.

Stornoway Town Hall: Lifestyle Project: Application for Continued Assistance

LB35.01

18*

The Director of Education and Leisure Services submitted a Report concerning a proposal to continue the Council's in-kind support of the Church of Scotland's Lifestyle Counselling Project based in Stornoway Town Hall. It was indicated that the Council had assisted the Project through the provision of rent and rates-free accommodation, and had also met the costs of heating and lighting. It was stated that the Church of Scotland were seeking to consolidate the work of the Centre and had indicated that this process would be assisted by having the stability of a further three-year term with continuing assistance.

It was agreed to recommend that the Council renew its agreement to provide "in-kind" support for the Lifestyle Centre in Stornoway Town Hall at an estimated value of £6,885 each year for a three year period with effect from 1 April 1995.

SPORTS AND RECREATION

Pool Permits

AL02.05

19*

The Director of Education and Leisure Services submitted a Report concerning the safety supervision in all pools throughout the Western Isles. It was indicated that when the small trainer pools had been established it had been considered sufficient to ask for local volunteers to supervise the use of the pool and a short training course lasting two hours thirty minutes had been established in order to train the volunteers. It was noted that there had been a marked increase in interest concerning safety at Sports Centres, Swimming Pools and Outdoor Centres over recent years which had prompted the Royal Life Saving Society to re-examine its guidelines on training to meet an increased demand now placed on sports centres. It was stated that, following an assessment of the existing pool permit system by the Royal Life Saving Society these were considered to be inadequate. The Society had advised that the minimum standard for anyone acting in a supervisory role at a swimming pool, including trainer pools, was that of National Pool Lifeguard. It was stated that this award was valid for three years after which it must be renewed. The requirements of the award were outlined in the Report. The consequences for Council the of continuing with its present pool permit system were outlined in the Report and it was suggested that the system should be changed to a Nationally recognised award. It was stated that this course of action would require the establishment of part-time posts at all pools. The cost involved in employing a trained lifeguard/pool attendant would be included in the cost of hiring the pool.

It was agreed to recommend that consideration be given in the context of the 1995/96 Revenue Estimates process to the following:

(1) a change in the pool permit system to a Nationally recognised award;

(2) the submission, in accordance with Council procedures, of proposals for the establishment of eight part-time posts to cover the four trainer pools currently operational; and

(3) ensuring that adequate safety provision be made for Lionel pool when it opened.

Sun-Bed Usage at the Nicolson -Lewis Sports Centre

AL02.01.01

20

The Director of Education and Leisure Services submitted a Report concerning the usage, safety measures and supervision of the sun-bed facility at the Nicolson-Lewis Sports Centre. The system adopted at the Sports Centre for hiring out the sun-bed to customers was outlined in the Report. It was indicated that warning notices were prominently displayed giving advice and warnings of the possible dangers of using the sun-bed. The sun-bed was operated on a token system which limited customers to one session of twenty minutes, and the booking system ensured that customers could not attend more than one session in any twenty four hour period.

It was agreed to note the Report.

Shawbost Pool: Establishment of Post of Pool Lifeguard

AL02.05

21*

With reference to Item 19 above, the Director of Education and Leisure Services submitted a Report concerning a proposal to establish a new post of Pool Lifeguard at Shawbost Pool. The background to the matter was set out in the Report. It was stated that current demand for use of the Shawbost Pool outside school hours suggested a need for lifeguard cover totalling thirty five hours per week. It was suggested that two part-time posts of pool lifeguard be established, one post of twenty hours per week and one of fifteen hours. It was indicated that the costs of the posts would be met from the income from letting the pool.

It was agreed to recommend that two part-time posts of pool lifeguard be established at Shawbost pool on a self-financing basis as detailed in the Report by the Director of Education and Leisure Services.

THE ARTS

Uist Centre Project: Objective 1 Application

AL05.01

22*

The Chief Executive submitted a Report concerning a proposal submitted by the Celtic Quest Trust to establish a Multi-purpose set of facilities comprising a central purpose-built visitor centre with rated revenue generating elements. Details of the proposal were appended to the Report. It was stated that the Trust were requesting the Council to sponsor an application for Objective 1 Funding. It was indicated that the proposal could benefit the local economy and provide facilities which would stimulate the tourist industry and the development of further education facilities within the Western Isles. It was stated that the Council was not being asked to contribute to the capital costs of the Scheme which were being met by a variety of organisations. The Trust had requested that the Council assist with the Revenue Costs on a reducing basis over a three year period. It was indicated that this assistance would require to be considered as a growth item in the 1997/98 Revenue Estimate process, subject to the project proceeding.

It was agreed to recommend, insofar as the Committee's interest was concerned that the Council sponsor the Objective 1 Application by the Celtic Quest Trust in respect of its proposed Uist Centre Project.

TOURISM

Coastal Access Management and Facilities

AL10.01.04

23*

The Chief Executive submitted a Report concerning the Objective 1 Application which had been submitted to Round 2 and the application proposed for Round 3 of Objective 1 for Visitor Access and Facilities at various beach locations throughout the Islands. The background to the matter was set out in the Report. It was indicated that an application for Objective 1 Funding had been submitted in respect of five beaches which, if successful, would mean that access, parking, fencing, picnic tables, interpretative panels and disabled access to beaches could be provided at five sites. It was indicated that a further twenty one sites had been identified and it was proposed that these would form a joint application with Western Isles Enterprise and Scottish Natural Heritage for submission to the third round of Objective 1 Funding. Details of the sites were appended to the Report. It was proposed that the sum of £13,000 (increased annually in line with inflation) be allocated each year under Capital From Current Revenue over the period 1996 - 99, failing which provision could be made in the Tourism Budget for 1995/96 to meet the Council's contribution for year 1 to permit the phase 2 programme to proceed.

It was agreed to recommend, insofar as the Committee's interest was concerned, that the Council participate in a joint Objective 1 application with Western Isles Enterprise and Scottish Natural Heritage for Coastal Access, Management and Facilities (Phase 2) to cover the years 1996 - 99 with the Council's contribution of £13,000 each year being met from the sources identified in the Report by the Chief Executive.

______

PRESENT	Mr Donald Macleod (Chairman)
	Mr Alasdair G Macrae (Vice-Chairman)	Mr Donald I Nicholson
	Mrs Katie M Mackenzie	Mr Callum I Macmillan
	Mr Roderick Macdonald	Mr Donald M Mackay
	Mr Alasdair Nicholson	Mr Kenneth Mackay
	Mr Donald Murray	Mrs Mary Bremner
	Mr George Lonie

Welcome: Mr David Hewitt C41.06		The Chairman extended a welcome to Mr David Hewitt, a student from Northern College, Dundee, on placement with the Community Education Service.
Tribute: Mr Ian Stephen C41.04		The Chairman intimated that Mr Ian Stephen, Stornoway, had gained the first Christian Salvesen RLS Memorial Award for his poetry and, on behalf of the Committee, extended congratulations to Mr Stephen on his achievement.
Tribute: Sgoth Niseach Project C41.04		The Chairman referred to the recent successful project to build and launch the Sgoth Niseach and, on behalf of the Committee, extended congratulations to all those who had been involved in the Project.
Welcome: Mr Roddy Murray and Mr Ken Kennedy C41.04		The Chairman welcomed Mr Roddy Murray and Mr Ken Kennedy, respectively Director and Chairman of An Lanntair, to the Meeting.
Tribute: Point Football Club C41.04		The Chairman intimated that Point Football Club had won the Highland Amateur League Cup and, on behalf of the Committee, extended congratulations to the Club on this achievement.
		MINUTES
Arts and Leisure C02.13	1	The Minute of Meeting of 15 November 1994 was approved.
Gaelic Development Joint Liaison Committee PR13.05.09	2	The Minutes of Meetings of the Gaelic Development Joint Liaison Committee of 19 September, 31 October and 20 December 1994 were noted, for the Committee's interest.
Youth Work Liaison Committee AL01.03	3	The Minute of Meeting of the Youth Work Liaison Committee of 17 November 1994 was noted.
		MUSEUMS AND GALLERIES
An Lanntair AL05.02.29	4	The Chairman invited into the Meeting Mr Ken Kennedy, Chairman, An Lanntair, and Mr Roddy Murray, Director, An Lanntair.
		Mr Kennedy outlined the history of An Lanntair since it was established in March 1985, setting out the development of the Gallery and its associated facilities. He indicated that the Gallery had been one of the most successful of its size in Scotland. Mr Kennedy referred to the feasibility Study sponsored by An Lanntair and the Council, into the provision of cultural facilities in Stornoway and indicated that the Study Report would be published in the near future. He expressed the hope that the outcome of the Study would result in action which would alleviate problems for future development of the An Lanntair Gallery. In conclusion, Mr Kennedy, on behalf of the Board of An Lanntair, thanked the Council for its support of the Gallery over the past ten years.
		Mr Murray gave details of An Lanntair's proposed 10th Anniversary Exhibition "Calanais". He stated that the theme of the project would be the Callanish Stones and would include an exhibition, publication of a catalogue and specially commissioned music. The Exhibition would tour from Stornoway to major galleries in Scotland and to the Festival Interceltique de Lorient in Brittany, France's largest Arts Festival. Mr Murray referred to the costs of the Project and the application for financial assistance which had previously been considered by the Council, and expressed the hope that the Council would be able to support the exhibition and, in particular, the proposed tour to France.
		Following the presentations, the opportunity was afforded to Members to ask questions of Mr Kennedy and Mr Murray.
		The Chairman thanked Mr Kennedy and Mr Murray for their presentations.
		FINANCE
Revenue Expenditure 1994/95 PR110.08.11	5*	With reference to Item 108 of the Minute of Meeting of 15 November 1994 the following were submitted: (1) Report by the Director of Finance detailing the Income and Revenue Expenditure incurred in respect of Arts and Leisure during the period 1 April to 31 December 1994. The Report compared such Income and Expenditure with the provision made in the Revenue Estimates of Income and Expenditure for Arts and Leisure for 1994/95; and (2) Report by the Chief Executive setting out proposed reductions in expenditure in respect of the Arts and Leisure Service in order to ensure that the Council was not in deficit at 31 March 1995.
		It was agreed: (1) to note the Report by the Director of Finance; and (2) to recommend the reductions in expenditure for 1994/95 of £8,000 in the Revenue Estimates of Income and Expenditure for Arts and Leisure as detailed in Appendix A to the Report and the homologation, insofar as was necessary, of the action taken to implement these reductions in expenditure.
Capital Expenditure: Progress Report AL03.02.01	6	With reference to Item 109 of the Minute of Meeting of 15 November 1994, the Director of Finance submitted a Report concerning the Programmes of Capital Expenditure for General Services for 1994/95. The Report detailed the actual expenditure incurred to 31 December 1994 and the estimated expenditure to 31 March 1995 in each programme. It was agreed to note the Report, for the Committee's interest.
Draft Revenue Budget 1995/96 PR110.03.21	7	The Chief Executive submitted a Report concerning the Revenue Budget for 1995/96 and working within cash planning limits. The Report detailed the factors considered by the Finance Sub-Committee when it recommended a reduction in the draft Revenue Budgets for 1995/96 of £1.701m to contain the total expenditure of the Council in 1995/96 within the cash planning limit detailed in the Appendix to the Report. This resulted in a reduction of £278,000 for the Arts and Leisure Revenue Estimates. It was further indicated in the Report that it was proposed to hold an extra Meeting of the Committee before the setting of the Council Tax to enable the reductions in expenditure and any growth items to be considered in detail.
		It was agreed to note: (i) the publication of the first draft of the 1995/95 Draft Revenue Estimates; (ii) that the Committee will be required to identify savings up to the allocation figure detailed from within the Draft Revenue Estimates; (iii) that the Committee will be required to consider the extent to which growth proposals should also be accommodated provided that further compensating reductions are made from the Committee's budgets to keep within cash planning limits; (iv) the role of the Finance Sub-Committee in taking stock of the recommendations of the Service Committees to ensure that all budgetary movements accord with overall cash planning limits, and; (v) that there will be an extra meeting of the Committee in late February or early March 1995, on dates to be determined by the Director of Administration and Legal Services, to consider the budget reductions and growth in detail within the overall cash planning limit for the Committee
Minor Works Grants to Voluntary Organisations AL03.04	8*	The Director of Administration and Legal Services submitted a Report concerning applications for Financial Assistance from the following Organisations: Harris Golf Club Carloway Community Association
		Tong Recreation Ground Property Trust
		Scout and Guide Hall Committee
		Details of each application and the Project involved were outlined in the Report.
		It was agreed to recommend that Revenue Grants be offered as follows:

Scheme of Capital Grants AL03.01.05 & AL03.01.44	9*	With reference to Item 56 of Minute of Meeting of 4 October 1994, the Director of Administration and Legal Services submitted a Report concerning applications for Financial Assistance under the Scheme of Capital Grants to local Voluntary Organisations from the following bodies:
		Commun Eachdraidh Bharraidh agus Bhatarsaidh
		Vatersay Community Association
		Details of each project were outlined in the Report. It was indicated that the project by Comunn Eachdraidh Bharraidh agus Bhatarsaidh to erect a Community and Heritage Centre adjacent to Castlebay School would be the subject of an application for Objective 1 Funding. It was stated that the Scottish Office Education Department had indicated that they proposed to allocate £100,000 towards Capital Grant Projects in the Western Isles. It was suggested that provision of £50,000 be made in the Council's Programme of Capital Expenditure for 1995/96 in respect of matching funding for Capital Grant Projects.
		It was agreed to recommend that: (1)
		(1) the Barra Community and Heritage Centre and Vatersay Hall be approved for grant assistance under the Scheme of Capital Grants for Local Voluntary Organisations;
		(2) provision of £50,000 be made in the Education Programme of Capital Expenditure for 1995/96 in respect of Capital Grant Projects;
		(3) £25,000 be committed to the Barra Community and Heritage Centre Project; and
		(4) £25,000 be allocated in the first instance to the Vatersay Hall Project with provision of a sum of £25,000 in the 1996/97 Financial Year to enable the completion of the Project, subject to the Project being able to proceed in the 1995/96 Financial Year.
Applications for Financial Assistance	10*	The Director of Education and Leisure Services submitted Reports detailing applications for Financial Assistance from a number of Organisations and commenting on each application.
		It was agreed to recommend that Revenue Grants be awarded as follows:

		LAND AND BUILDINGS
Capital Works Programme and Progress AL03.02.01	11	With reference to Item 78 of the Minute of Meeting of 15 November 1994, the Director of Technical Services submitted the Capital Works Programme and Progress Report for Arts and Leisure Properties.
		It was agreed to note the Report.
Repairs and Maintenance (Revenue) Programme 1994/95 AL03.03.02	12	With reference to Item 77 of the Minute of Meeting of 15 November 1994, the Director of Technical Services submitted a Report concerning the Repairs and Maintenance (Revenue) Programme for 1994/95 in respect of Arts and Leisure Properties. The Report detailed the approved expenditure for 1994/95 and the total expenditure committed and expended as at 31 December 1994.
		It was agreed to note the Report.
Future Developments of the Nicolson-Lewis Sports Centre AL02.01	13	The Director of Education and Leisure Services submitted a Report outlining possible future developments within the Nicolson Lewis Sports Centre to increase and improve the leisure facilities available to both school pupils and the general public. It was indicated that a survey had been undertaken seeking the views of the public, and the results of the survey were set out in the Report. The additional facilities identified in the survey were: Steam Room Soft Play Area Spa Pool Giant Slide Additional Area Trainer Pool
		It was indicated that the Steam Room, Soft Play Area, Spa Pool and Giant Slide could be incorporated within the existing building, involving a reorganisation of space within the Sports Centre Complex, depending on the facility concerned. It was suggested that the Steam Room and Soft Play Area could generate additional income at the Sports Centre, through the encouragement of use of existing facilities within the building and that these facilities, and the spa pool could generate sufficient income to repay their installation costs within a twelve month period. It was proposed that further Reports be submitted on the developments identified, and the Committee was asked to identify the order of priority to be adopted.
		It was agreed that Reports on the future development of the Nicolson-Lewis Sports Centre be submitted in the order identified in the Report by the Director of Education and Leisure Services. It was further agreed that a comprehensive Report be submitted to a future Meeting of the Committee setting out a strategy for the development of existing and proposed facilities at the Nicolson Lewis Sport Centre.
Availability of Sports Facilities in the Western Isles AL06.02.01	14	With reference to Item 80 of the Minute of Meeting of 15 November 1994, the Director of Education and Leisure Services submitted a Report concerning the availability of Sports Centres and Halls in the Western Isles. Details on the Sports Centres and Halls in the Western Isles were appended to the Report, together with an outline of the condition, usage and suitability of each facility. It was noted that many of these facilities had been constructed by local voluntary organisations with assistance from the local Capital Grants Scheme operated in partnership with the Council by the Scottish Office Education Department. Other facilities had been provided with assistance from organisations such as the Scottish Sports Council, the Football Trust and the Foundation for Sports and the Arts. These two sources of funds were separate and distinct, with the Scottish Office Education Department provision being for social facilities and the other for sports facilities. As a result, village halls supported under the Local Capital Grants Scheme had tended to cater for small-scale activities and were not designed for use for team games. It was indicated that it was likely that fewer new community centres would be constructed and the demand from the voluntary sector could switch to the upgrading of existing buildings to make them more suitable for a wider range of local sporting and social needs. It was noted that access to indoor sports facilities was relatively easy, but in some areas the distance factor was detrimental to sport development, if suitable facilities were not close at hand. In common with outdoor facilities, changing-rooms and showers were not generally available at community centres and village or church halls. It was noted that there were areas where school halls and community buildings existed side by side and it was suggested that for the future there should be detailed examination of the relationship between school premises and community-owned premises when considering such developments. It was concluded that the majority of local community halls in the Western Isles did not appear initially to be suitable for the present-day range of indoor sports and games, many of the buildings, including both school and community premises, could not be available for modern sports and games by virtue of their design and it was essential that the Scottish Office Education Department continued its Local Capital Grants Scheme for Community Centres after the re-organisation of Local Government.
		It was agreed to note the Report.
		It was further agreed that a Report be submitted to the relevant Committees concerning the provision of community facilities adjacent to Sandwickhill Primary School.
Sports Facilities in North Uist AL06.02.01	15*	The Director of Education and Leisure Services submitted a Report concerning the possible upgrading and enhancement of the Sports Facilities in the North Uist Area. It was noted that there was an existing playing field in Lochmaddy. The playing field had a severe incline and it was estimated that upgrading the field, including draining and levelling, would cost £50,000. It was suggested that the most cost-effective way of providing a Sports Centre would be to link it with a local school. It was indicated that Paible School already had a trainer pool and all other facilities. It was noted that a Survey would be required to establish the level of demand and the facilities required, together with an audit of the current facilities available at Paible School in order to establish what enhancement might be necessary to serve the local demand. Potential partnership funding bodies were identified in the Report for any provision of a Sports Complex in North Uist. The Committee was asked to determine the matter.
		It was agreed to recommend that the provision of a Sports Complex at Paible School, North Uist, be investigated.
Play Areas: Amenity Improvements AL06.02	16*	The Director of Education and Leisure Services submitted a Report proposing improvements at specific play areas. The Report detailed the various projects and indicated that the Director of Environmental Services had confirmed that there was sufficient funding available to meet the costs of these projects within the current Block B Capital Expenditure.
		It was agreed to recommend approval of expenditure on the projects detailed below on the basis of capital funding being made available from Block B 1994/95 and within the estimated costs. Breasclete - £23,000 Upper Bayble - £2,700 Newton, Stornoway - £2,600 Keose, Lochs - £2,600 MacQueen Street, Tarbert - £23,820 Uig - £18,500 Laxdale/Marybank - £30,000
		COMMUNITY EDUCATION
Community Development: Western Isles LEADER Programme AL09.02	17*	The Director of Education and Leisure Services submitted a Report concerning a request from the Western Isles, Skye and Lochalsh LEADER Programme for the provision of payroll services for three local community animators to be appointed in the Western Isles.
		It was agreed to recommend that the Council provide payroll services to the Western Isles, Skye and Lochalsh LEADER Programme for the remuneration of three community hall animators to be appointed in the Western Isles.
Stornoway Town Hall: Lifestyle Project: Application for Continued Assistance LB35.01	18*	The Director of Education and Leisure Services submitted a Report concerning a proposal to continue the Council's in-kind support of the Church of Scotland's Lifestyle Counselling Project based in Stornoway Town Hall. It was indicated that the Council had assisted the Project through the provision of rent and rates-free accommodation, and had also met the costs of heating and lighting. It was stated that the Church of Scotland were seeking to consolidate the work of the Centre and had indicated that this process would be assisted by having the stability of a further three-year term with continuing assistance.
		It was agreed to recommend that the Council renew its agreement to provide "in-kind" support for the Lifestyle Centre in Stornoway Town Hall at an estimated value of £6,885 each year for a three year period with effect from 1 April 1995.
		SPORTS AND RECREATION
Pool Permits AL02.05	19*	The Director of Education and Leisure Services submitted a Report concerning the safety supervision in all pools throughout the Western Isles. It was indicated that when the small trainer pools had been established it had been considered sufficient to ask for local volunteers to supervise the use of the pool and a short training course lasting two hours thirty minutes had been established in order to train the volunteers. It was noted that there had been a marked increase in interest concerning safety at Sports Centres, Swimming Pools and Outdoor Centres over recent years which had prompted the Royal Life Saving Society to re-examine its guidelines on training to meet an increased demand now placed on sports centres. It was stated that, following an assessment of the existing pool permit system by the Royal Life Saving Society these were considered to be inadequate. The Society had advised that the minimum standard for anyone acting in a supervisory role at a swimming pool, including trainer pools, was that of National Pool Lifeguard. It was stated that this award was valid for three years after which it must be renewed. The requirements of the award were outlined in the Report. The consequences for Council the of continuing with its present pool permit system were outlined in the Report and it was suggested that the system should be changed to a Nationally recognised award. It was stated that this course of action would require the establishment of part-time posts at all pools. The cost involved in employing a trained lifeguard/pool attendant would be included in the cost of hiring the pool.
		It was agreed to recommend that consideration be given in the context of the 1995/96 Revenue Estimates process to the following:
		(1) a change in the pool permit system to a Nationally recognised award;
		(2) the submission, in accordance with Council procedures, of proposals for the establishment of eight part-time posts to cover the four trainer pools currently operational; and
		(3) ensuring that adequate safety provision be made for Lionel pool when it opened.
Sun-Bed Usage at the Nicolson -Lewis Sports Centre AL02.01.01	20	The Director of Education and Leisure Services submitted a Report concerning the usage, safety measures and supervision of the sun-bed facility at the Nicolson-Lewis Sports Centre. The system adopted at the Sports Centre for hiring out the sun-bed to customers was outlined in the Report. It was indicated that warning notices were prominently displayed giving advice and warnings of the possible dangers of using the sun-bed. The sun-bed was operated on a token system which limited customers to one session of twenty minutes, and the booking system ensured that customers could not attend more than one session in any twenty four hour period.
		It was agreed to note the Report.
Shawbost Pool: Establishment of Post of Pool Lifeguard AL02.05	21*	With reference to Item 19 above, the Director of Education and Leisure Services submitted a Report concerning a proposal to establish a new post of Pool Lifeguard at Shawbost Pool. The background to the matter was set out in the Report. It was stated that current demand for use of the Shawbost Pool outside school hours suggested a need for lifeguard cover totalling thirty five hours per week. It was suggested that two part-time posts of pool lifeguard be established, one post of twenty hours per week and one of fifteen hours. It was indicated that the costs of the posts would be met from the income from letting the pool.
		It was agreed to recommend that two part-time posts of pool lifeguard be established at Shawbost pool on a self-financing basis as detailed in the Report by the Director of Education and Leisure Services.
		THE ARTS
Uist Centre Project: Objective 1 Application AL05.01	22*	The Chief Executive submitted a Report concerning a proposal submitted by the Celtic Quest Trust to establish a Multi-purpose set of facilities comprising a central purpose-built visitor centre with rated revenue generating elements. Details of the proposal were appended to the Report. It was stated that the Trust were requesting the Council to sponsor an application for Objective 1 Funding. It was indicated that the proposal could benefit the local economy and provide facilities which would stimulate the tourist industry and the development of further education facilities within the Western Isles. It was stated that the Council was not being asked to contribute to the capital costs of the Scheme which were being met by a variety of organisations. The Trust had requested that the Council assist with the Revenue Costs on a reducing basis over a three year period. It was indicated that this assistance would require to be considered as a growth item in the 1997/98 Revenue Estimate process, subject to the project proceeding.
		It was agreed to recommend, insofar as the Committee's interest was concerned that the Council sponsor the Objective 1 Application by the Celtic Quest Trust in respect of its proposed Uist Centre Project.
		TOURISM
Coastal Access Management and Facilities AL10.01.04	23*	The Chief Executive submitted a Report concerning the Objective 1 Application which had been submitted to Round 2 and the application proposed for Round 3 of Objective 1 for Visitor Access and Facilities at various beach locations throughout the Islands. The background to the matter was set out in the Report. It was indicated that an application for Objective 1 Funding had been submitted in respect of five beaches which, if successful, would mean that access, parking, fencing, picnic tables, interpretative panels and disabled access to beaches could be provided at five sites. It was indicated that a further twenty one sites had been identified and it was proposed that these would form a joint application with Western Isles Enterprise and Scottish Natural Heritage for submission to the third round of Objective 1 Funding. Details of the sites were appended to the Report. It was proposed that the sum of £13,000 (increased annually in line with inflation) be allocated each year under Capital From Current Revenue over the period 1996 - 99, failing which provision could be made in the Tourism Budget for 1995/96 to meet the Council's contribution for year 1 to permit the phase 2 programme to proceed.
		It was agreed to recommend, insofar as the Committee's interest was concerned, that the Council participate in a joint Objective 1 application with Western Isles Enterprise and Scottish Natural Heritage for Coastal Access, Management and Facilities (Phase 2) to cover the years 1996 - 99 with the Council's contribution of £13,000 each year being met from the sources identified in the Report by the Chief Executive.
______