COMHAIRLE NAN EILEAN SIAR

Minute of Meeting held in the Council Offices, Stornoway, on Tuesday 20 May 2003 at 11.30am

	Welcome		In accordance with Section 3 (3) of the Local Government (Scotland) Act 1973, the Returning Officer chaired the meeting and welcomed those past and present to the eighth statutory meeting of the Comhairle.
	Prayer		The Convener called on Mr Norman M Macleod, who led the meeting in Prayer.
			CONSTITUTION
	Return of Election: 1 May 2003	1	The Returning Officer submitted the Return of Local Government Election held on Thursday 1 May 2003 in the following terms: In accordance with Rule 43 of the Scottish Local Election Rules 1986, as amended, I Bill Howat, Returning Officer for the Local Government Elections held on Thursday 1 May 2003 hereby make the following return of persons elected to be Councillors for Comhairle nan Eilean Siar:
Electoral Division				Name of Councillor	Postal Address
1 Port of Ness				Samantha E.L. Hawkins	107 Cross Skigersta Road, Ness, Isle of Lewis, HS2 0TH
2 Dell				John Mackay	Glebe House, South Dell, Ness, Isle of Lewis, HS2 0SP
3 Barvas & Arnol				Iain Morrison	`Hallagro', Park Barvas, Isle of Lewis, HS2 0QZ
4 Shawbost				Roderick Morrison	23 South Shawbost, Isle of Lewis, HS2 9BJ
5 Carloway				Alexander A.Macdonald	18 Urquhart Gardens, Stornoway, Isle of Lewis, HS1 2TY
					The Brooks, Knock, Carloway, Isle of Lewis, HS2 9AG
6 Uig				Norman A.Macdonald	4 Ardroil, Uig, Isle of Lewis, HS2 9EU
7 Gress				Angus M. Graham	Assynt View, 4 Back, Isle of Lewis, HS2 0LQ
8 Coll				Malcolm J.Graham	"Bruinish", 13 Upper Coll, Isle of Lewis, HS2 0LS
9 Blackwater				Ian M. Macleod	"Muirneag", 16B Hillhead, Tong, Isle of Lewis, HS2 0HW
10 Laxdale				Neil Campbell	3 Cearn Chilleagraidh, Stornoway, Isle of Lewis, HS1 2UJ
11 Coulregrein				George Lonie	30 Newmarket, Isle of Lewis, HS2 0DY
12 Castle				Angus Nicolson	38 Francis Street, Stornoway, Isle of Lewis, HS1 2NF
13 Manor park				Murdo Macleod	31 Urquhart Gardens, Stornoway, Isle of Lewis, HS1 2TX
14 Goathill				Norman L.Macdonald	Valasay, 11 Goathill Crescent, Stornoway, Isle of Lewis, HS1 2TA
15 Bayhead				Keith Dodson	34 Mackenzie Street, Stornoway, Isle of Lewis, HS1 2JY
16 Newton				Angus Campbell	8 Bulnacraig Street, Stornoway, Isle of Lewis, HS1 2SH
17 Plasterfield				Angus McCormack	25 North Street, Sandwick, Isle of Lewis, HS2 0AD
18 Braighe				Donald I.Nicholson	28A East Street, Sandwick, Isle of Lewis, HS2 0AL
19 Knock & Bayble				Norman M.Macleod	16 Eagleton, Lower Bayble, Point, Isle of Lewis, HS2 0QD
20 Tiumpan				Donald J.Macsween	Cnoc Nan Cidhean, 49 Lower Bayble, Isle of Lewis, HS2 0QA
21 North Lochs				Alexander M. Mackintosh	5B Grimshader, North Lochs, Isle of Lewis, HS2 9NH
22 Lochs				Annie Macdonald	18 Laxay, Isle of Lewis, HS2 9PJ
23 Harris West				Morag Munro	3 Borve, Isle of Harris, HS3 3HT
24 Harris East				Donald Macdonald	Cnoc na Uamha, Scalpay, Isle of Harris, HS4 3XU
25 Paible				Archibald K. Campbell	Druim Dubh, Paiblesgarry, Isle of North Uist, HS6 5EF
26 Lochmaddy				Donald Maclean	2 Knockquien, Lochmaddy, North Uist, HS6 5HW
					4 Tavistock Drive, Newlands, Glasgow, G43 2SJ
27 North Benbecula				Martin C. Taylor	13 Rathad Mhic Eoin, Balivanich, Isle of Benbecula, HS7 5NG
28 Eochar				Peter Carlin	Grianamul, Bridgend, Creagorry, Benbecula, HS7 5PG
29 Locheynort				Ronald J.Mackinnon	284 Daliburgh, Isle of South Uist, HS8 5SS
30 Daliburgh & Eriskay				Angus Macdonald	340 North Boisdale, Isle of South Uist, HS8 5TD
31 Barra and Vatersay				Donald Manford	29 Eoligarry, Isle of Barra, HS9 5YD

Sederunt

The Director of Corporate Services proceeded to take the Sederunt. The following Members were present:

Mr Alex A Macdonald (Chairman)
Mr Angus Campbell (Vice-Chairman)	Mr Angus McCormack
Miss Samantha E L Hawkins	Mr Donald I Nicholson
Mr John Mackay	Mr Norman M Macleod
Mr Iain Morrison	Mr Donald J Macsween
Mr Roderick Morrison	Mr Alexander M Mackintosh
Mr Norman A Macdonald	Mrs Annie Macdonald
Mr Angus M Graham	Mrs Morag Munro
Mr Malcolm J Graham	Mr Donald Macdonald
Mr Ian M Macleod	Mr Archie K Campbell
Mr Neil Campbell	Mr Donald Maclean
Mr George Lonie	Mr Martin C Taylor
Mr Angus Nicolson	Mr Peter Carlin
Mr Murdo Macleod	Mr Ronald J Mackinnon
Mr Norman L Macdonald	Mr Angus Macdonald
Mr Keith Dodson	Mr Donald Manford

Election of Convener	2	The Returning Officer called for nominations for the office of Convener of the Comhairle. Mr Donald Maclean, seconded by Mr Donald Macdonald, moved the election of Mr Alex A Macdonald as Convener of the Comhairle.
		There being no further nominations, the Returning Officer then declared that Mr Alex A Macdonald be duly elected as Convener of the Comhairle for the period to May 2007 and invited Mr Macdonald to take the chair for the remainder of the meeting.
Election of Vice-Convener	3	The Convener called for nominations for the office of Vice-Convener of the Comhairle. Mr Iain Morrison, seconded by Mr Malcolm J Graham, moved the election of Mr Angus Campbell. Mrs Morag Munro, seconded by Mr Ian M Macleod, moved the election of Mr Norman L Macdonald. Mr George Lonie, seconded by Mr Norman M Macleod, moved the election of Mr Norman A Macdonald. There being no further nominations, the Comhairle then proceeded to vote by ballot, the result of which was as follows:- Mr Angus Campbell 14 Mr Norman L Macdonald 4 Mr Norman A Macdonald 13 Mr Norman L Macdonald, having received the least number of votes, was eliminated, and the Comhairle proceeded to vote on the remaining candidates, the result of which was as follows: Mr Angus Campbell 17 Mr Norman A Macdonald 14
		The Convener then declared that Mr Angus Campbell had been duly elected as Vice-Convener of the Comhairle for the period to May 2007.
Approval of Standing Orders and Scheme of Administration	4	The Director of Corporate Services submitted a Report concerning revisions to the Standing Orders and Scheme of Administration and the delegation of certain functions to the Human Resources Sub-Committee. The matters proposed for delegation to the Human Resources Sub-Committee were appended to the Report. It was agreed: (1) to approve the Scheme of Administration and Standing Orders; (2) that the matters detailed in Appendix 1 to the Report be delegated to the Human Resources Sub-Committee; and (3) that the Director of Corporate Services be authorised to make further minor amendments to the Standing Orders and Scheme of Administration to ensure internal consistency and to take account of any legislative changes, subject to the Comhairle being notified of any such changes.
Standing Service Committees: Appointment of Members	5	The Director of Corporate Services submitted a Report concerning the appointment of Members to the Comhairle's Standing Service Committees, in terms of the preferences which were expressed by members. It was agreed to approve the appointment of Members to the Standing Service Committees, as detailed in the Appendix to the Minute.
Commercial Operations Board: Appointment of Members	6	The Director of Corporate Services submitted a Report concerning the appointment of Members to the Commercial Operations Board of the Comhairle, in terms of the preferences expressed by Members. The Convener called for nominations for Members to serve on the Commercial Operations Board and the following nominations were duly moved and seconded: Mr John Mackay Mr Archie K Campbell Mr Angus M Graham Mr Martin C Taylor Mrs Annie Macdonald Mr Ronald J Mackinnon Mr Donald Macdonald The Comhairle proceeded to vote by ballot, the result of which was as follows: Mr John Mackay 21 Mr Angus M Graham 10 Mrs Annie Macdonald 19 Mr Donald Macdonald 23 Mr Archie K Campbell 24 Mr Martin C Taylor 21 Mr Ronald J Mackinnon 19 A second ballot was therefore held between Mrs Annie Macdonald and Mr Ronald J Mackinnon, the result of which was as follows: Mrs Annie Macdonald 14 Mr Ronald J Mackinnon 17 The Convener then declared that the following members had been appointed to serve on the Comhairle's Commercial Operations Board: Mr Archie K Campbell Mr Martin C Taylor Mr Donald Macdonald Mr Ronald J Mackinnon Mr John Mackay
Appointment of Members: Northern Joint Police Board, Highland and Islands Fire Board and the Highland and Western Isles Joint Valuation Board	7	The Director of Corporate Services submitted a Report concerning the Comhairle's representation on the Northern Joint Police Board, Highlands and Islands Fire Board and the Highland and Western Isles Joint Valuation Board and requesting the Comhairle to appoint Members to serve on these Joint Boards. The Chairman called for nominations for Members to serve on the Joint Boards and the following nominations were duly moved and seconded: Mr Donald J Macsween Mr Donald Maclean Mr Norman M Macleod Mr Ian M Macleod Mr Archie K Campbell Mr Murdo Macleod Mr Iain Morrison Mr Keith Dodson Mr Roderick Morrison Mr George Lonie The Comhairle proceed to vote by ballot, the result of which was as follows:
		Mr Donald J Macsween 9 Mr Norman M Macleod 14 Mr Archie Campbell 12 Mr Iain Morrison 9 Mr Roderick Morrison 14 Mr Donald Maclean 16 Mr Ian M Macleod 10 Mr Murdo Macleod 13 Mr Keith Dodson 5 Mr George Lonie 13
		A second ballot was then held between Mr Murdo Macleod and Mr George Lonie in order to determine the final principal member, the result of which was as follows: Mr Murdo Macleod 16 Mr George Lonie 15 A second ballot was also held to determine the final substitute member between Mr Iain Morrison and Mr Donald J Macsween, the result of which was as follows: Mr Iain Morrison 18 Mr Donald J Macsween 13
		The Convener then declared that the following Members had been duly appointed to represent the Comhairle on both the Northern Joint Police Board and the Highlands and Islands Fire Board: Principal Members Substitute Members Mr Donald Maclean Mr George Lonie Mr Norman M Macleod Mr Archie K Campbell Mr Roderick Morrison Mr Ian M Macleod Mr Murdo Macleod Mr Iain Morrison It was further agreed that Mr George Lonie and Mr Archie K Campbell be appointed as the Comhairle's principal Members on the Highland and Western Isles Valuation Joint Board and that Mr Ian M Macleod and Mr Iain Morrison be appointed as the Comhairle's substitute Members on the Highland and Western Isles Valuation Joint Board.
Western Isles Licensing Board: Appointment of Members	9	The Director of Corporate Services submitted a Report regarding the appointment of Members to the Western Isles Licensing Board in terms of Section 1 of the Licensing (Scotland) Act 1976. The Convener called for nominations for Members to serve on the Western Isles Licensing Board and the following nominations were duly moved and seconded: Mr Donald J Macsween Mr Donald Maclean Mr Donald Macdonald Mr Ian M Macleod Mr George Lonie Mr Murdo Macleod Mr Donald Manford Mr Martin C Taylor Mr Alexander Mackintosh Mr Malcolm J Graham Mr Ronald J Mackinnon Mrs Annie Macdonald
		The Comhairle proceeded to vote by ballot, the result of which was as follows: Mr Donald J Macsween 16 Mr Donald Macdonald 22 Mr George Lonie 23 Mr Donald Manford 22 Mr Alexander Mackintosh 22 Mr Ronald J Mackinnon 20 Mr Donald Maclean 17 Mr Ian M Macleod 17 Mr Murdo Macleod 19 Mr Martin C Taylor 26 Mr Malcolm J Graham 22 Mrs Annie Macdonald 24
		A second ballot was then held between Mr Donald Maclean and Mr Ian M Macleod, the result of which was as follows: Mr Donald Maclean 16 Mr Ian M Macleod 15 The Convener then declared that the following Members be appointed to serve on the Western Isles Licensing Board: Mr Donald Macdonald Mr Murdo Macleod Mr George Lonie Mr Martin C Taylor Mr Donald Manford Mr Malcolm J Graham Mr Alexander M Macintosh Mrs Annie Macdonald Mr Ronald J Mackinnon Mr Donald Maclean
Appointment of Ex-Officio Justices of the Peace	10	The Director of Corporate Services submitted a Report concerning the appointment of ex-officio Justices of the Peace and requested the Comhairle to appoint Members to serve as ex-officio Justices of the Peace. The Chairman called for nominations for Members to serve as ex-officio Justices of the Peace and the following nominations were duly moved and seconded: Mrs Morag Munro Miss Samantha E L Hawkins Mr John Mackay Mr Donald I Nicholson Mr Iain Morrison Mr Peter Carlin Mrs Annie Macdonald Mr Norman M Macleod Mr Angus Nicolson Mr Ronald J Mackinnon The Comhairle proceeded to vote by ballot, the result of which was as follows: Mrs Morag Munro 19 Miss Samantha E L Hawkins 21 Mr John Mackay 14 Mr Donald I Nicholson 19 Mr Iain Morrison 16 Mr Peter Carlin 17 Mrs Annie Macdonald 16 Mr Norman M Macleod 16 Mr Angus Nicolson 17 Mr Ronald J Mackinnon 14 A second ballot was then held among Mr Iain Morrison, Mrs Annie Macdonald and Mr Norman M Macleod, the result of which was as follows: Mr Iain Morrison 22 Mrs Annie Macdonald 19 Mr Norman M Macleod 20 The Convener then declared that the following members had been appointed as ex-officio Justices of the Peace: Miss Samantha E L Hawkins Mrs Morag Munro Mr Donald I Nicholson Mr Peter Carlin Mr Angus Nicolson Mr Iain Morrison Mr Norman M Macleod
Stornoway Pier and Harbour Commission: Nomination of Members	11	The Director of Corporate Services submitted a Report concerning representatives on Stornoway Pier and Harbour Commission and requested the Comhairle to appoint three Members to serve on Stornoway Pier and Harbour Commission. The Chairman called for nominations for Members to serve on the Stornoway Pier and Harbour Commission. It was agreed that the following Members be appointed to serve on Stornoway Pier and Harbour Commission: Mr Norman L Macdonald Mr Keith Dodson Mr Angus Campbell
Ethical Standards in Public Life etc (Scotland) Act 2000 - Appointment of Proper Officer	12	The Director of Corporate Services submitted a Report concerning the appointment of a Proper Officer in terms of the Ethical Standards in Public Life etc (Scotland) Act 2000 (Register of Interest) Regulations 2003. It was indicated in the Report that the duty of this Proper Officer is to maintain a register in the Register of Interest of information submitted by Members in respect of their interests and it was suggested in the Report that, in light of the duties of the Proper Officer, that the Monitoring Officer be appointed as Proper Officer for this purpose. It was agreed that Lesley-Ann McDonald be appointed Proper Officer in terms of Regulation 3 of the Ethical Standards in Public Life etc (Scotland) Act 2000 (Register of Interest) Regulations 2003.

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