|
|
|
MINUTES
|
|
|
|
|
|
Minute of Meeting of 1 October 2003
|
1
|
The Minute of
Meeting of 1 October 2003 was approved.
|
|
HITRANS
T01.08.22
|
2
|
The Minute of Meeting of 3 October
2003 was noted.
Arising from consideration of this
item, it was agreed that the Director of Technical Services be authorised to
make representations to the Scottish Accident Prevention Council regarding
the standard of gritting on the A835.
|
|
|
|
FINANCE
|
|
Second Quarter Revenue Forecast Out-turn
2003/04
|
3
|
The Director
of Finance submitted a Report detailing the Revenue Expenditure incurred
during the period 1 April 2003 – 31 September 2003 for the Comhairle’s
services and set out the forecasts of expenditure to 31 March 2003.
|
|
|
|
It was
agreed to recommend approval of the recommendations detailed in the Report by
the Director of Finance concerning the Second Quarter Revenue Forecast Out-turn
2003/04, insofar as the Committee’s interests were concerned.
|
|
General Fund Capital Monitoring: 1 April
2003-30 September 2003
|
4
|
The Director of Finance submitted a Report
detailing the Non-Housing Capital Expenditure for the period 1 April 2003 – 31
September 2003.
|
|
|
|
It was agreed to recommend approval of
the recommendations detailed in the Report by the Director of Finance
concerning the General Fund Capital Monitoring: 1 April 2003-30 September
2003 , insofar as the Committee’s interests were concerned.
|
|
Capital
Programme
2003-04
|
5
|
The Director of Finance submitted a Report
in relation to expenditure on the Capital Programme 2003-04. The Report
indicated that, in order to maximise the likely level of future loan charge
support, capital consents for 2003/04 should be fully utilised.
|
|
|
|
It was
agreed to recommend approval of the recommendations detailed in the Report by
the Director of Finance concerning the Capital Programme 2003-04, insofar as
the Committee’s interests were concerned.
|
|
General
Fund Capital Programme 2004-2008 (APERs)
|
6
|
The Director of Finance submitted a Report
detailing the Abbreviated Project Evaluation Reports which would enter the
scoring process for inclusion in the 2004-2008 Capital Programme.
|
|
|
|
It was
agreed to recommend approval of the recommendations detailed in the Report by
the Director of Finance concerning General Fund Capital Programme 2004-2008
(APERs), insofar as the Committee’s interests were concerned with the
inclusion of:
(1)
an APER on the provision of lighting
through the Community Energy Initiative;and
(2)
an APER for the provision of
streetlights in the sum of £150K which would include identification of the
revenue implications.
|
|
General
Fund Capital Programme 2004-2008: Existing Renovation/
Composite
Programmes
|
7
|
The Director of Finance submitted a Report
detailing revised bids for Existing Renovation/Composite Programmes for the
General Fund Capital Programme 2004-2008.
It was
agreed to recommend approval of the recommendations detailed in the Report by
the Director of Finance concerning General Fund Capital Programme 2004-2008:
Existing Renovation/Composite Programmes, insofar as the Committee’s
interests were concerned.
|
|
R&M (Revenue) Programme 2003/2004:
Quarterly Expenditure Report to 31 October 2003
PR110.08.15
|
8
|
The Director of Technical Services submitted
a Programme and Progress Report in respect of the expenditure upon the repair
and maintenance of properties held on the Transportation account as at 31
October 2003.
It was
agreed to recommend that the Report be noted.
|
|
|
|
POLICY
|
|
Draft Corporate Strategy 2003-2007
|
9
|
The Chief Executive submitted a Report
detailing the Draft Corporate Strategy 2003-07. The Strategy detailed the
strategic themes for 2003-07 and would provide a framework in which services
would be developed and provided.
|
|
|
|
It was
agreed to recommend that a Strategic Objective on reducing transport costs to
and from the Western Isles and a Key Task relating to parking, cycling and
walking, be included in the Draft Corporate Strategy 2003-2007 together with
a further best value Strategic Objective covering all Comhairle properties.
|
|
|
|
TRANSPORT
POLICY
|
|
|
|
|
|
Scotland’s
Transport – Consultation
T01
|
10
|
The Director
of Technical Services submitted a Report inviting Members to consider a
response to the Consultation Paper on Scotland’s Transport –
Proposals for a New Approach to Transport in Scotland. The Consultation
Paper detailed proposals for the establishment of a Strategic Transport
Authority as an agency within the Scottish Executive and directly accountable
to Ministers.
|
|
|
|
It was agreed to recommend that the
draft response, together with comments made by Members, forms the basis to
the Comhairle’s response to the Consultation Document on a Scottish Transport
Agency.
|
|
|
|
FERRY SERVICES
|
|
|
|
Mr Alex A Macdonald declared an
interest and left the Meeting during consideration of Items 11 and 12.
|
|
Road Equivalent Tariff
T06.01
|
11
|
With reference to Item 7 in the Minute
of Meeting of 1 October 2003, the Director of Technical Services submitted a
Report detailing a proposed Action Plan for the campaign for the introduction
of a system of Road Equivalent Tariff on all ferry routes to, from and within
the Western Isles. The Report proposed the appointment of a Consultant to
undertake a study of fare mechanisms which would form the basis of the
campaign.
|
|
|
|
It was agreed:
(1)
to recommend approval of the action
plan for the campaign for RET;
(2)
to recommend that the Director of
Technical Services be authorised, in conjunction with the Acting Director of
Corporate Services and Director of Finance, to arrange for a study to be
undertaken by consultants which would form the basis of the campaign;
(3)
to recommend that a RET Campaign
Member/Officer Working Group be established to moniter the RET campaign until
late summer 2004;and
(4)
that the Chairman, Vice-Chairman, Mr
Donald J Macsween, Mr John Mackay and Mr Angus Campbell, be appointed to the
Member/Officer Working Group and that appropriate Officer representation be
delegated to the Chief Executive.
|
|
Schedule of Rates and Dues at Comhairle
Piers and Harbours 2004/2005
T07.02
|
12
|
The Director of Technical Services
submitted a Report detailing the proposed schedule of Rates and Dues at
Comhairle Transportation and Fishery Piers for 2004/05. The proposed rates
had been increased by 5%, subject to consideration of the financial model in
the Revenue Estimates process and a new section had been added to take
account of charges for Port Waste Management.
|
|
|
|
It was
agreed to recommend that the Comhairle:
(1)
agrees to the proposed Schedule of
Rates and Dues appended to the Report, being the scale of charges to be
applied to the Comhairle’s various piers and harbours with effect from 1
April 2004, subject to consideration of the financial model in the Revenue
Estimates process;and
(2)
approve the rates set at Paragraph 5.1,
in respect of Calmac, and authorise the Director of Technical Services to
negotiate fare reductions in respect of commercial vehicles on Inter-Island
routes.
|
|
Lochboisdale/Mainland Ferry Route
T06.01
|
13
|
The Director of Technical Services submitted
a Report in respect of the Lochboisdale to Mallaig route. The Report
proposed that representations be made to the Minister for Transport for the
inclusion of the Lochboisdale to Mallaig route in the tender specification
for west coast ferry services as a contingency measure to counter any
problems with Oban linkspan.
|
|
|
|
It was
agreed to recommend that further representations be made to the Minister for
Transport for the inclusion of the Lochboisdale to Mallaig route in the
tender specification for the West Coast ferry Services.
|
|
|
|
ROADS
|
|
|
|
|
|
Programme and Progress – Roads
T08.01
|
14
|
The Director of Technical Services submitted
a Programme and Progress Report in respect of road schemes.
|
|
|
|
It was agreed to recommend that the
Report be noted.
|
|
20mph Limits around Schools and Related
Safety Capital Projects 2003-04, 2004-05 and 2005-06
T05.14
|
15
|
The Director of Technical Services submitted
a Report concerning additional resources which had been made available from
the Scottish Executive for the introduction of 20mph speed limits around
schools and related safety projects. The Report detailed proposals to
utilise the allocation for the current financial year and indicated that a
further Report on proposals for 2004/05 and 2005/06 would be prepared.
It was
agreed to recommend that the Comhairle:
(1)
approves the addition of the £43,000
capital allocation for 2003/04 to the existing Schools Traffic Management
budget to enable additional schemes from this list to be programmed; and
|
|
|
|
(2)
notes that a further Report on a
priority list for the following two years’ budgets would be submitted to a
future meeting of the Committee.
|
|
Road Humps: Progress on Audit of
Existing Schemes
T05.14
|
16
|
With reference to Item 15 of the Minute of
Meeting of 1 October 2003, the Director of Technical Services submitted a
Report updating Members on progress with the audit of traffic calming
measures and road humps. The Report identified areas which would require
remedial measures to be undertaken to ensure compliance with legislation.
|
|
|
|
It was
agreed to recommend:
(1)
approval of the works as detailed in
the Appendix to the Report;
(2)
that the Comhairle agrees where
necessary, any further remedial works requiring to be undertaken from the
budget for Cycling, Walking and Safer Streets;and
(3)
that a further Report on the matter be
brought back to Committee.
|
|
Bridge Strengthening/
Replacement 2003/04
T12.65
|
17
|
The Director of Technical Services submitted
a Report concerning the bridge strengthening/replacement programme for
2003/04. The Report proposed that Abhainn Mhor Bridge, Gress and Lundale Bridge, B8059, were included in the Programme and that the bridges would be
replaced by large diameter culverts.
|
|
|
|
It was
agreed to recommend that the Comhairle approves the inclusion of the Abhainn Mhor Bridge, Gress and the Lundale Bridge on the B8059, in the Bridge
Strengthening/Replacement Programme for 2003/04.
|
|
Manor Roundabout: Appointment of
Consultants
T12.62
|
18
|
The Director of Technical Services submitted
a Report seeking approval for the appointment of consultants to appraise
options for Manor Roundabout. The Report proposed that Faber Maunsell be
appointed to examine two proposals for improvements to meet longer term
traffic levels at Manor Roundabout.
It was agreed to recommend that the
Comhairle approves:
|
|
|
|
(1)
the appointment of Faber Maunsell, at a
cost of £1,800, to undertake the modelling and comparative study at Manor
Roundabout as detailed in the Report and their letter of 22 October 2003;and
(2) that
Faber Maunsell be included on the list of approved consultants.
|
|
Road Safety – Prohibition of Waiting
T09.03
|
19
|
The Director of Technical Services submitted
a Report informing Members of requests for prohibition of waiting orders at Goathill Road and Newton Street, Stornoway, Isle of Lewis.
|
|
|
|
It was
agreed to recommend that the Comhairle agrees to proceed with the
consultation process for the prohibition of waiting orders at Goathill Road
and Newton Street, as detailed in the Report and at the CAB, Westview Terrace
and if the processes are accepted, to progress the implementation of the
Prohibition of Waiting Orders.
|
|
|
|
|
|
|
|
GENERAL
|
|
|
|
|
|
Waste Transfer Site Marybank
T01
|
20
|
With refernce to Item 145 of the Minute of
Meeting of the Policy and Resources Committee of 31 October 2000, the
Director of Technical Services submitted a Report concerning the waste
transfer site at Marybank. The Stornoway Trust had leased the site to the
Comhairle on the basis that the Comhairle would undertake ground maintenance
at Goathill Crescent in lieu of payment for the lease of the Marybank site.
The Report indicated that Stornoway Trust were now wanting an annual rental
income for the lease of the transfer site and a lease had been arranged on
the basis of the District Valuer’s assessment of rental for the Marybank site
with the maintenance of ground at Goathill Crescent and the junction of
Churchill Drive and Springfield Road being a matter for Stornoway Trust.
|
|
|
|
|
|
|
|
It was
agreed to recommend that the Comhairle:
(1)
notes that the lease of the land
transfer site at Marybank will be leased on the basis of a rental agreed with
the District Valuer;and
(2)
agrees that the ground maintenance of Goathill Crescent and the junction of Churchill Drive and Springfield Road will not be
undertaken as part of the arrangements for the land transfer site.
|
|
Proposes Lease of Land at Haun, Eriskay,
Isle of South Uist
DS41.71
|
21
|
The Acting Director of Corporate Services
submitted a Report requesting the lease of an area of land at Haun, Eriskay.
Hebridean Oysters Ltd have requested the lease of an extra piece of land
adjacent to the waiting room facilities to use as a parking area for their
articulated lorry. The Report indicated that the land has been unused for
some time.
|
|
|
|
It was
agreed to recommend that the Acting Director of Corporate Services be
authorised to lease the area of land shown on the plan annexed to the Report
to Hebridean Oysters Limited, for a term of 10 years, as a parking area and
on such other terms and conditions as the Acting Director of Corporate
Services, in consultation with the Director of Technical Services, shall
determine.
|
|
|
|
|
|
Powers to Licence Aquaculture
Developments in Harbour Areas T07.02
|
22
|
The Director of Technical Services submitted
a Report informing Members of the Comhairle’s powers under the “Comhairle nan
Eilean Siar (Various Harbours) Harbour Revision Order 2002” to licence
Aquaculture Developments within its Harbour Areas.
It was agreed to recommend that the
Comhairle:
|
|
|
|
(1)
does not exercise licensing powers
under Article 16 or Article 32 of the Comhairle nan Eilean Siar (Various
Harbours) Harbour Revision Order 2002, with regard to aquaculture development
in harbour areas;and
(2)
does not exercise powers under article
16 of the Comhairle nan Eilean Siar (Various Harbours) Harbour Revision Order
2002, to introduce a licensing scheme for individual moorings in harbour
areas.
|
|
|
|
PERFORMANCE
REVIEW
|
|
|
|
|
|
Reports Outstanding
PR33.01.12
|
23
|
The Acting Director of Corporate Services
submitted a Report detailing the Reports Outstanding arising from decisions
of the Committee.
|
|
|
|
It was
agreed to recommend that the Report be noted.
|
|
|
|
|
|
|
|
|
|
|
|
ADDITIONAL
ITEMS
|
|
Transport Direct Resources
|
24
|
The Director of Technical Services submitted
a Report indicating that additional resources have been made available by the
Scottish Executive to promote Transport Direct, a computer portal which would
enable users to access travel information and then switch to on-line booking
facilities and operator sites. The Report detailed proposals to utilise the
additional resources.
|
|
|
|
|
|
|
|
It was
agreed to recommend that the Comhairle agrees to the use of the £10k
allocation for Transport Direct as proposed in the Report.
|
|
|
|
|
|
Additional Public Transport Resources
|
25
|
The Director of Technical Services submitted
a Report concerning the recent announcement by the Minister of Transport of
additional public transport resources which had been allocated to HITRANS.
The Report detailed projects which would be forwarded to HITRANS for
consideration in terms of the additional public transport resources.
|
|
|
|
|
|
|
|
It was
agreed to recommend that the Comhairle approves the submission of the
following schemes to HITRANS, for consideration in terms of the additional
Public Transport resources:
Stornoway
Bus Station Improvement £100k
Lochmaddy
Terminal Upgrading £150k
Stornoway Airport Bus Stop/Shelter
Any
shortfall in the funding of the Leverburgh Pier Project
|
|
|
|
|
|
Car Park Member/Officer Working Group
|
26
|
The Acting Director of Corporate Services
submitted a Report indicating that Mr Norman L Macdonald had tendered his
resignation as a Member of the Car Park Member/Officer Working Group. The
Committee was invited to appoint a Member to replace Mr Macdonald on the
Working Group.
It was
agreed to appoint Mr Keith Dodson to the Car Park Member/Officer Working
Group.
|
|
|
|
|
